June 10, 2015
Businesses that have 50 or more full-time equivalent employees will be required to file information returns about health care coverage with the IRS for all of their full-time employees regardless of whether they provided health insurance to them during 2015.
Under the Affordable Care Act, these businesses are considered Applicable Large Employers (ALEs) and they must file a Form 1095-C (Employer-Provided Health Insurance Offer and Coverage) for each full-time employee and Form 1094-C (Transmittal of Employer-Provided Health Insurance Offer and Coverage Information Returns) to the IRS no later than February 28, 2016 for calendar year 2015. They must also send all employees a copy of Form 1095-C by January 31, 2016.
Businesses that file 250 or more Form 1095-Cs are required to file them electronically with the IRS.
It is important to remember that this information must be tracked on a monthly basis because that is how it is reported on Form 1095-C.
Employees will need the information reported on the Form 1095-C to help them determine which months they had health insurance during 2015.
For detailed information on the Affordable Care Act reporting requirements see the following on IRS.gov: